Job from partnerDescription of the job
Executive Assistant - NFP
Australian Medical Association (AMA)
$85-90k plus super
Full time, Permanent
Canberra, Barton, 2600
2 days WFH, 3 days WFO
About the Company
Revise has partnered with the Australian Medical Association (AMA), the nation’s peak body representing doctors and medical students. The AMA influences health policy, advocates for the medical profession, and champions the delivery of world-class healthcare for all Australians. You’ll be joining a team that’s passionate, professional, and committed to making a difference.
About the Role
As the Executive Assistant to the CEO, President, and Vice President, you’ll provide high-level administrative and organisational support, with a strong focus on the CEO. This role involves coordinating meetings and engaging with government departments, ministers, and senior executives, requiring exceptional attention to detail and discretion.
In this fast-paced and dynamic environment, your ability to manage competing priorities, communicate effectively, and anticipate needs will be key to your success. You’ll play a central role in ensuring smooth executive operations and supporting informed decision-making.
You’ll be part of a collaborative team that values initiative and professionalism, gaining valuable exposure to national health policy, advocacy, and leadership at the highest level.
About the Person
You’re a proactive, adaptable and reliable EA who loves keeping things organised and people connected. You’re comfortable managing multiple priorities, tracking tasks, and following up to ensure progress and deadlines are met. You communicate clearly and confidently across all levels, and you take pride in being proactive, preempting and problem solving before situations arise.
Duties
- Provide executive assistance to the CEO, President and Vice President, manage diaries, correspondence and travel
- Coordinate meetings, prepare papers, take minutes and track action items
- Act as a key liaison with internal and external stakeholders
- Draft, edit and proofread reports, presentations and communications
- Support events, conferences and executive workshops
- Maintain confidentiality and professionalism at all times
- Contribute to the wider administrative team with flexibility and teamwork
- Proven experience as an Executive Assistant or in a senior administrative support role
- Exceptional organisation, multitasking, and communication skills
- Strong relationship-building ability and professionalism when engaging with stakeholders at all levels
- High attention to detail and commitment to accuracy
- Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)
- Ability to manage competing priorities, work autonomously, and maintain composure under pressure
- Integrity, discretion, and accountability in handling confidential information
- Adaptable and proactive, with a continuous improvement mindset for evolving systems and processes
- A solutions-focused attitude and initiative
Revise Recruitment embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people from culturally diverse backgrounds.
